These team members might include the project manager, capture manager, design team members, or even team members not on the proposal that may have the information you will need (like project data or photographs). You will likely need other proposal team member input on certain sections of the proposal drafts (that may or may not have been discussed during the kick-off meeting). Who is involved in the outline proposal draft? For example, highlighting the text in a different color (I choose to go with the color pink) is an easy way to ‘mark’ which sections are missing and notify the other members of your team where they are needed. In your outline, you may want to mark or denote sections that are being completed by other members of the proposal team. You are able to see the amount of space available and also the space needed for each section of the proposal. Outline drafts are a good way to view the raw content you have available – rough template narratives, project sheets, resumes, and any required appendices/forms. This is also where you will identify areas missing information and note that those holes will need to be filled. For your outline draft, you’ll have all the RFP questions/requirements in place and loosely spaced out and so that you are able to see how many pages you could/should budget for each question/section. These are also known as ‘skeleton’ drafts or ‘swiss cheese’ drafts (makes sense, right?) It’s exactly what you’re thinking: a synopsis of the proposal with as many pieces filled in as possible. The first draft you’ll want to put together is the outline. This post is a guide for what you and your proposal team should be looking for and doing at each stage.ĭon’t forget to always make sure to run spell-check and save your team from reviewing distracting spelling errors. Or, you might have six content drafts and a final. This draft process may not work for every team, or every proposal – there could be times when your process has an outline, a content draft, and a final document. However, as the proposal evolves from outline to final draft, the team members involved may change. Each stage of proposal drafts is a team effort and it’s important to have all members involved in this process. The first milestone you’ll work towards is the outline draft, which will evolve into a content draft, which will become a technical draft, and then the final document. Writing a proposal is a process that will likely have multiple draft milestones.
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